Pass your next Joint Commission survey with confidence. Cryotos gives hospitals Life Safety PM compliance records, biomedical equipment calibration management, NFPA 99/101 documentation, voice AI for nurses in sterile gloves, and 5 Whys/CAPA for equipment incidents.
Healthcare Maintenance Challenges
Risk 01
One overdue fire door inspection, one missed emergency generator load test, one fire alarm zone not tested — and a Joint Commission surveyor finds it. What was a paperwork issue becomes a Requirement for Improvement (RFI) that puts accreditation at risk.
Risk 02
The Clinical Engineering team spends 2 weeks before every TJC survey pulling paper calibration logs for infusion pumps, defibrillators, and patient monitors. Records are missing, inconsistent, or impossible to locate — creating citation exposure that could have been prevented with a digital system.
Risk 03
A nurse in sterile gloves cannot type a maintenance ticket on a computer terminal. A phone call to the maintenance desk creates a verbal request that may not get logged for hours. By the time the work order exists, the patient has waited — and there is no documented response time trail.
Risk 04
When The Joint Commission announces a survey, Facilities Management scrambles to pull PM records from binders, email IT departments for system exports, and manually verify completion rates. Every hour of prep is time not spent on actual maintenance — and the records are still incomplete.
Cryotos Solves All Four - In One Platform
TJC Environment of Care standards require documented maintenance on fire protection systems, emergency power, medical gas, HVAC, and electrical distribution on defined schedules. Cryotos builds these PM schedules aligned with TJC EC.02.05.01, EC.02.05.07, LS.02.01.01, and NFPA 99/101 requirements.
When a TJC surveyor asks for your emergency generator test records, fire door inspection history, or sprinkler maintenance logs — Cryotos pulls the full compliance report in under 5 minutes. No paper binders. No pre-survey scramble.
The Joint Commission and FDA 21 CFR require that medical devices are maintained and calibrated according to manufacturer specifications. When calibration is overdue, Cryotos flags the device as "out of calibration" and blocks clinical use until the calibration work order is completed and signed off.
Each biomedical device has a calibration profile with interval, tolerance limits, calibration method, and responsible BMET technician. Before and after calibration readings are captured inside the work order. Calibration certificates are stored against the device record permanently — ready for any TJC or FDA request.
Clinical staff at the patient bedside, in the operating room, or in isolation areas cannot leave the patient to report equipment faults. They cannot remove gloves to type on a touchscreen. Cryotos Voice AI lets nurses and physicians create a maintenance work request in 30 seconds by speaking: "Infusion pump in Room 312 is alarming on occlusion and the battery indicator is low."
The work request enters the system categorized as patient care equipment, assigned to the Clinical Engineering team, and time-stamped — creating an auditable response time record. Staff can also submit via WhatsApp from anywhere in the hospital without installing any extra app.
TJC and CMS Conditions of Participation require that healthcare organizations investigate equipment failures — particularly those that affect patient safety — and document the corrective actions taken to prevent recurrence. This is part of the Performance Improvement and Patient Safety standard.
Cryotos builds a mandatory 5 Whys root cause analysis template into every corrective work order for patient care and Life Safety equipment. When a patient lift fails, a ventilator alarms unexpectedly, or a fire door fails to latch, the technician traces the root cause through 5 Whys before the work order can close. CAPA is assigned, tracked, and verified to closure — creating the evidence that satisfies TJC and CMS reviewers.
Cryotos AND/OR condition logic triggers PMs on multiple parameters simultaneously. An infusion pump PM fires when "use cycles > 1,000 OR battery voltage drops below 80% capacity" — whichever comes first. An autoclave PM fires when "sterilization cycle count > 500 OR seal wear indicator triggered". This prevents both early PM (taking clinical equipment offline unnecessarily) and late PM (allowing patient care devices to degrade).
IoT sensors in medication storage rooms, blood bank refrigerators, pharmacy cold chain, and operating room environmental monitoring units connect to Cryotos. When temperature or humidity crosses a defined threshold — Cryotos auto-generates a corrective work order with the sensor data embedded, creating the TJC EC.02.05.01 and CMS 42 CFR 482.41 alarm-to-corrective-action traceability.
Full Feature Set
Nurses and clinical staff report equipment faults in 30 seconds by speaking — from the bedside, in sterile gloves, or in isolation areas. WhatsApp requests from anywhere in the facility.
Schedule fire alarm testing, emergency generator tests, sprinkler inspections, fire extinguisher checks, and fire door surveys per TJC EC.02.03.01 and NFPA 101 requirements.
Track calibration schedules per medical device. Capture before/after readings. Flag out-of-calibration devices. Store certificates against equipment records for TJC and FDA compliance.
"Infusion pump PM at use cycles > 1,000 OR battery below 80%." Multi-condition triggers for medical equipment prevent both early and late maintenance on patient care devices.
Generate full TJC Environment of Care compliance reports — PM completion rates by standard (EC.02.05.01, LS.02.01.01) — in under 5 minutes for any survey request.
Every corrective WO for patient care or Life Safety equipment includes mandatory 5 Whys root cause analysis and CAPA tracking — satisfying TJC Performance Improvement standards.
Connect temperature and humidity sensors in medication rooms, blood banks, OR, and pharmacy cold chain. Environmental excursion → auto corrective WO with CMS-required traceability.
Digital PTW for hot work near oxygen lines, confined space entry in hospital utility rooms, and electrical isolation in HV areas. OSHA compliance audit trail.
Critical patient safety maintenance issues auto-escalate to Facilities Director if not acknowledged within a defined window. Full response time audit trail for TJC compliance.
Track medical-grade replacement parts by device type. Auto-reorder on stock threshold. Per-WO parts consumption tracking for total cost of ownership per device.
Technicians access work orders, calibration procedures, and maintenance checklists on mobile — in areas with limited WiFi like basements, MRI rooms, or remote wings.
Individual user logins (no shared accounts), role-based access control, immutable audit trail for every record access. HIPAA administrative safeguard alignment for maintenance data.
Built for Evry Role
I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!
Read Review in G2Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.
I am using this application right now for my service team, very good, user friendly, have lot of customisation in workflow and service reports. the team supported for initial implementation, They have good support team. Myself fully recommended this application.
Read Complete Review in G2
